Software · not field labor
Property Preservation Software Built for Field Operations
CrewBaseHQ is cloud operations software for property preservation, maintenance, and field-service businesses. A company workspace holds Work Orders, crews, dispatch, field evidence, review, and operational financial visibility. The subscription is software access. CrewBaseHQ does not sell property-preservation labor or repairs.
Office plans from $59/month · Crew accounts are Free Forever · No free trial
The problem
The work is scattered before the software is.
Property preservation offices often run the same job across inboxes, spreadsheets, and phone photos. The pieces that get lost are usually ordinary:
- Work Orders and the clients they belong to
- Vendors and crews, including who is actually assigned
- Dispatch and coverage for the area
- Field photos and completion evidence
- Estimates sitting outside the job record
- Review of what is actually ready to close
- Operational receivables and payables after the work is done
That is an operations problem. It is not solved by hiring a software company to perform the repairs.
The product
One workspace for the office and the crew.
Companies subscribe to an Office workspace and invite the people who run vendor management, processing, and review. Crews use a separate account to receive jobs, upload evidence, and see payment status after the company reviews the work.
You stay responsible for your clients, your crews, and the field work. CrewBaseHQ organizes the record those people share.
Workflow
From intake to close, on the same Work Order.
- 01Work Order
- 02Find / Assign Crew
- 03Field Work
- 04Evidence
- 05Ready for Review
- 06Close / Operational Financial Tracking
Assignment stays a decision. Use Crew Book for crews you already know, or request a connection on Crew Network. A Guest Work Order or Open Crew Bid is available when someone is not on an account yet. None of those paths auto-assign work to a stranger.
What is in the workspace
Feature areas that exist today.
Work Order management
The Work Order is the record. Scope, due dates, assignment, photos, estimates, invoices, and history stay on one job instead of a chain of texts.
Dispatch
Office users assign work after they choose the crew. CrewBaseHQ does not auto-dispatch jobs to strangers, and it is not real-time GPS tracking.
Crew Book
Keep the crews you already work with in a company Crew Book, with the relationship attached to the jobs you assign.
Coverage
See where crews say they work, then use that coverage when you are deciding who can take a job.
Field evidence
Crews upload required photos and completion evidence from the phone. Before You Leave checks catch missing items while they are still on site.
Ready for Review
Rules-based review shows what still blocks a package before it is treated as ready for the office or processor step.
Reports and operational AP/AR
Office workspaces include operational visibility into what clients owe and what crews are owed. Reporting depth follows the plan.
Crew operations
Crew accounts open the same job on a phone: directions context, access notes, photos, estimates, and payment status after review.
Accounts
Paid Office software. Free Forever Crew accounts.
A company subscription is browser access for one LLC workspace. Office plans start at $59/month. There is no free trial. Crew core accounts are Free Forever and are not billed as Office seats.
That split matters in property preservation: the office owns the client and the Work Order, and the crew owns their own professional profile. Connection is a request and an acceptance, not a public dump of private job history.
See the company workspace · See the Crew account · View pricing
Questions companies ask first
What is property preservation software?
It is operations software for companies that coordinate preservation and maintenance work: Work Orders, crews or vendors, field evidence, review, and the financial status of that work. It is not a contractor selling the labor.
Who is CrewBaseHQ for?
Offices that run property preservation, maintenance, or related field service, and the independent crews that receive those jobs. Mortgage field services and REO maintenance teams use the same Work Order model when they need crew coordination and closeout evidence in one place.
How does field evidence work?
Required photos and completion items stay on the Work Order. Before You Leave checks are meant to catch gaps before the crew leaves the property, so review is not a scavenger hunt afterward.
How does Ready for Review work?
The office sees what still blocks a package. Ready for Review is a readiness check on the Work Order, not a claim that a client or servicer has accepted the submission.
How do companies find crews?
Crew Book holds crews you already know. Public Crew profiles can be discovered when a crew chooses to be public, then a company requests a connection. Coverage on a public profile is the crew's stated service area — not a guarantee of availability, and not a list of private job addresses.
Run the handoff in one workspace.
Create a company account for Office software, or read how CrewBaseHQ compares when you are evaluating other property-preservation tools.