Starter
Small teams getting organized
$59/ month
per LLC
- Work Orders and assignments
- Crew Book and discovery
- Photos, estimates, and invoices
Built for property preservation & maintenance teams
Run property preservation operations from one place.
Work Orders, Crews, field evidence, estimates, onboarding, property history, and processor-ready closeout — without losing control between the Office and the field.
14 days · No credit card required
Are you a field contractor? Create a Free Crew Account →
CBOffice · Work Orders
CrewBaseHQActive work
12 open123 Oak Ave
Board-up · Assigned
48 Pine Street
Grass cut · Awaiting crew
901 Grant Road
Inspection · RFO review
Search work, properties, crews⌘K
WO-18492
123 Oak Ave
Atlanta, Georgia · Board-up
Crew
Assigned
Status
Complete
Evidence
Attached
RFO
Review
Closeout readiness
1 item to reviewRequired photos
Crew estimate
Completion note
Illustrative product view · labels reflect CrewBase workflows.
One operational record from Office to field.
Vendor managers · processors · field teams · independent Crews
The handoff problem
Work Orders shouldn't disappear between the Office and the field.
Preservation work often lives across too many places. CrewBase connects the record so the next person has the context they need.
Before
EmailsTextsSpreadsheetsClient portalsPhoto foldersInvoice threads
A missing photo, changed scope, or late invoice means another round of chasing.
With CrewBase
Work Order
Scope, due date, Crew, and status
Field evidence
Photos, estimates, invoices, and notes
Review
Before You Leave and RFO readiness
Handoff
Processor and Client submission context
The operating chain
Keep the full record through the handoff.
Office → Crew → Property → Evidence → Review → Processor → Client.
- 01
Receive Work
Bring the client request into a Work Order.
- 02
Source / Assign Crew
Use your Crew Book, Coverage, or a bid link.
- 03
Crew Executes
The field side sees the allowed scope and due date.
- 04
Evidence & Estimate
Photos, notes, pricing, and invoice stay together.
- 05
Office Review / RFO
Resolve missing requirements before submission.
- 06
Processor / Client
Hand off a complete, traceable package.
For the Office
Built around the way preservation offices actually operate.
Give vendor managers, dispatchers, processors, and owners one place to see what is assigned, what is missing, and what can leave the Office.
CBOffice · Work Orders
CrewBaseHQActive work
12 open123 Oak Ave
Board-up · Assigned
48 Pine Street
Grass cut · Awaiting crew
901 Grant Road
Inspection · RFO review
Search work, properties, crews⌘K
WO-18492
123 Oak Ave
Atlanta, Georgia · Board-up
Crew
Assigned
Status
Complete
Evidence
Attached
RFO
Review
Closeout readiness
1 item to reviewRequired photos
Crew estimate
Completion note
Illustrative product view · labels reflect CrewBase workflows.
Work Orders that stay together
Assign Crews, track status and due dates, collect evidence, review estimates and invoices, and keep property history attached to the work.
No Silent Work Order Changes
When important details change after assignment, CrewBase keeps an immutable record and clearly surfaces the update.
Before You Leave Property Check
Verify required photos, checklist items, estimates, invoices, and notes before the visit is treated as ready.
Rules-Based RFO Readiness
Processor-ready checks make missing field packages visible before they become another callback.
Property Memory
Keep prior tenant-scoped visits, Work Orders, photos, and operational history tied to the property.
Client-Specific Rulebooks
Preserve each client’s documentation and Work Order requirements with the job they govern.
Profit Guard is a Pro-level control
Protect internal margins before crew commitments create an unprofitable Work Order. See the plan details below.
Crew Book + CB Network
Build a Crew network you actually control.
Discover a Crew, request a connection, let the Crew accept, onboard them, and then assign Work. Public discovery never means random direct assignment.
01
Discover
Coverage, services, availability
02
Request Connection
Start a professional relationship
03
Crew Accepts
Both sides opt in
04
Onboard → Assign
Choose your path, then dispatch
JP
AvailableJames Property Services
Atlanta, Georgia
Property PreservationLandscapingHandyman
Coverage
Atlanta metro
Documents
Insurance on file
Crew Passport · safe public profile preview
Open Crew Bid
Need pricing from Crews you haven't onboarded yet?
Create a secure bidding link and send it by text, email, or QR code. Contractors can review safe job details and submit their name, price, ETA, availability, and notes — without creating an account.
Selecting a bid still follows your connection and onboarding rules.
OPEN CREW BID
Board-up · 123 Oak Ave
What the Crew sees
Scope · property area · reference photos
What the Crew submits
Price · ETA · availability · notes
Next Office step
Review bid → connect → onboard → assign
Copy secure bid link
Crew onboarding
Crew Onboarding — Your Way.
E-Sign is optional. Each LLC chooses how much onboarding it needs for the relationship and the work.
01
CrewBase E-Sign
Send the packet, collect signatures, and keep signed artifacts with the relationship.
02
Manual Documents
Use your existing process and record the documents you received.
03
No Packet Required
Keep onboarding lightweight when the work and relationship do not need a packet.
Operations Map + Global Search
Find the job, property, or Crew without digging.
See your operational footprint, map Work Orders and properties, find authorized Crew discovery, and jump to records with permission-aware search.
This is not live employee tracking.
Operations Map
Search ⌘K
Atlanta metro
Work Orders · Properties · Authorized Crew
For field Crews
Crews get their own tools — free.
CrewBase doesn't charge field contractors just to receive and complete work. Build your own portable profile and keep your core Crew tools.
Create Your Free Crew AccountNo monthly fee for core Crew features.
Work
Assigned jobs, photos, checklists, estimates, invoices, completion
Business
Money Tracker, Price Book, business profile, Expenses & Profit
Professional
Coverage, Documents, Crew Passport, portfolio, availability
Field
Route Planner, Operations Map, and navigation
Guest Work Orders
No signup required for Guest Crews.
An LLC can send a secure Work Order link. A Guest Crew can review work, see allowed reference photos, upload evidence, submit estimates and invoices, and complete the work without creating an account.
They can create a free Crew account later to keep their CrewBase history and tools.
SECURE GUEST LINK
Work Order · 123 Oak Ave
Review work
Upload evidence
Submit estimate
Submit invoice
Complete work
Scoped to this Work Order · no account required
Free field tool
Need to send job photos quickly?
Upload photos, tag Before / During / After, and share a clean link. No signup required.
The difference
Built for the messy parts of preservation operations.
The details that usually live in a text thread or someone's memory have a place in the Work Order.
No Silent Changes
Important Work Order revisions stay visible.
Guest Work Without Signup
Invite a Crew without adding account friction.
Before You Leave Checks
Catch avoidable gaps while the Crew is still at the property.
Property Memory
Keep the operational story attached to the property.
Client Rulebooks
Carry client-specific requirements into the job.
Optional Crew E-Sign
Choose E-Sign, manual documents, or no packet.
Your LLC stays your LLC.
Each company workspace keeps its own users, clients, work, credentials, documents, and billing. Role and permission controls, private Crew financial data, and connection-based access keep the boundaries clear.
One account can manage several LLCs. Each LLC remains independently subscribed, permissioned, billed, and scoped.
Pricing by LLC
Start with the workflow you need.
Every Office plan includes a 14-day trial with Operations access. Crews stay free forever, and there is no per-Crew charge.
3 Office users
Operations
Growing preservation operations
$129/ month
per LLC
- Everything in Starter
- Before You Leave checks
- Property Memory and Client Rulebooks
- Rules-Based RFO Readiness
Pro
Established teams protecting margin
$229/ month
per LLC
- Everything in Operations
- Profit Guard
- Advanced reporting and team visibility
Launch Offer
First 50 paying LLCs receive 25% off their first 12 months.
Additional Office seats: $12/month each
One owner may manage multiple LLCs. Each LLC has its own plan, billing, permissions, and data boundary.
Compare all features →Clear answers
Questions Office owners ask first.
What is CrewBaseHQ?
An operations platform for property preservation and maintenance companies and the Crews doing field work.
Are Crew accounts really free?
Yes. Core Crew accounts are free forever. There is no monthly fee for core Crew features.
Does each LLC need a subscription?
Yes. One owner may access multiple LLC workspaces, but each LLC has its own subscription and data boundary.
Can a Crew complete a Work Order without an account?
Yes, when the LLC sends a secure Guest Work Order link. A free Crew account can be created later.
Do you require a credit card for the trial?
No. Office trials last 14 days and begin with Operations-level access.
Can Crews bid without signing up?
Yes. An Open Crew Bid link lets a contractor submit pricing, ETA, availability, and notes without an account.
Your field operation shouldn't live across texts, spreadsheets, and photo folders.
Bring Work Orders, Crews, evidence, and property history into one operational workspace.
14 days · No credit card required